Hiring an information and record clerk in Madison, WI

Do Madison residents in office and administrative support work earn more than employers in the Madison, WI area pay?

Madison residents working in office and administrative support occupations earn a median of $41,385 (Census ACS 5-year 2023, tables S2401 and B24011), against $49,995 as the median of the 44 wages BLS publishes for that same occupation group in the Madison, WI area (BLS OEWS, May 2025), a difference of 17%, with the employers figure the higher of the two.

Both sides of that figure describe the whole office and administrative support group, not this one role. In the Madison, WI area the group covers 44 occupations BLS publishes a wage for, from hotel, motel, and resort desk clerks at $36,410 to eligibility interviewers, government programs at $77,800 (BLS OEWS, May 2025), with information and record clerks, all other at $46,420 inside it.

That comparison is between two different measures, not a pay gap. The two weight the same occupation group differently: the Census figure is the midpoint across the people who actually hold those jobs, so a group carrying a few very well paid occupations is pulled toward them, while the BLS figure is the midpoint across the 44 published occupation wages, which counts each of those occupations once whatever its headcount. Census also counts where people live and BLS counts where the jobs are, and the two cover different populations, Census the civilian employed population 16 and over, BLS wage-and-salary jobs only. Read the number against other cities, where the same definitional difference applies on both sides, rather than as a shortfall.

Published wages across this group in the metro run above what Madison residents in it earn, which usually means employers here draw this talent from beyond the city line rather than from inside it.

How often do these jobs turn over?

In Dane County, administrative and support services employs 15,542 and turns over 13.5% a quarter, with 4,768 hires against 4,725 separations. Average earnings in that industry run $3,760 a month. Census LEHD Quarterly Workforce Indicators, 2024 Q1, NAICS 56.

That figure covers every occupation in the industry, not this role alone, so read it as the local churn rate rather than as a number about information and record clerks, all other. It still tells you what you are hiring into: a high-churn market, where speed matters more than a perfect fit.

What does the search cost?

The fee is set by the seniority of the role, never by salary and never by location. Across all six tiers it runs $6,240 to $54,340 per search. A contingency firm hiring at this role's $46,420 median in the Madison, WI area (BLS OEWS, May 2025) would bill roughly $9,284 to $13,926 on the first year salary alone.

One owner runs the search from market map to signed offer. Searches typically fill in 23 to 35 days, which is a typical window rather than a promise, and the replacement guarantee runs 45 days at 50% off.

Questions employers ask about hiring an information and record clerk in Madison

What does it cost to hire an information and record clerk in Madison?

Tier I to Tier VI, $6,240 to $54,340 per search, set by the seniority of the role and never by salary or location. A contingency firm billing 20 to 30% of this role's $46,420 median wage in the Madison, WI area (BLS OEWS, May 2025) would charge roughly $9,284 to $13,926 on the first year salary alone.

What should an offer for an information and record clerk in Madison look like?

Employers in the Madison, WI area pay information and record clerks, all other a median of $46,420, with the middle half of the market between $32,950 and $54,950 (BLS OEWS, May 2025). A band set below $32,950 competes for the bottom quarter of that market.

Do Madison residents in office and administrative support work earn more than employers in the Madison, WI area pay?

Madison residents working in office and administrative support occupations earn a median of $41,385 (Census ACS 5-year 2023, tables S2401 and B24011), against $49,995 as the median of the 44 wages BLS publishes for that same occupation group in the Madison, WI area (BLS OEWS, May 2025), a difference of 17%. Both figures cover the whole occupation group rather than this one role, and one counts where people live while the other counts where the jobs are, so the percentage is not a pay gap.

Related

• Hiring Information and Record Clerks, All Other: the role, the pay, the process
• Recruiting services in Madison
• Every Wisconsin city we cover

Madison is the 2nd largest of 2 Wisconsin cities in this dataset.