What does it cost to hire a payroll and timekeeping clerk in Louisville?

Tier I to Tier VI, $6,240 to $54,340 per search, set by the seniority of the role and never by salary or location. A contingency firm billing 20 to 30% of this role's $54,600 median wage in the Louisville/Jefferson County, KY-IN area (BLS OEWS, May 2025) would charge roughly $10,920 to $16,380 on the first year salary alone.

What should an offer for a payroll and timekeeping clerk in Louisville look like?

Employers in the Louisville/Jefferson County, KY-IN area pay payroll and timekeeping clerks a median of $54,600, with the middle half of the market between $45,850 and $65,120 (BLS OEWS, May 2025). A band set below $45,850 competes for the bottom quarter of that market.

Hiring a payroll and timekeeping clerk in Louisville, KY

Employers in the Louisville/Jefferson County, KY-IN area pay payroll and timekeeping clerks a median of $54,600 a year, with the middle half of the market between $45,850 and $65,120 (BLS OEWS, May 2025, SOC 43-3051). Filling it through recruitlocalpros runs Tier I to Tier VI, $6,240 to $54,340 per search, set by the seniority of the role rather than by salary or location, and our vetted recruiting partner handles sourcing, screening and placement end to end.

Do Louisville residents in office and administrative support work earn more than employers in the Louisville/Jefferson County, KY-IN area pay?

Louisville residents working in office and administrative support occupations earn a median of $38,527 (Census ACS 5-year 2023, tables S2401 and B24011), against $47,160 as the median of the 47 wages BLS publishes for that same occupation group in the Louisville/Jefferson County, KY-IN area (BLS OEWS, May 2025), a difference of 18%, with the employers figure the higher of the two.

Both sides of that figure describe the whole office and administrative support group, not this one role. In the Louisville/Jefferson County, KY-IN area the group covers 47 occupations BLS publishes a wage for, from hotel, motel, and resort desk clerks at $31,080 to first-line supervisors of office and administrative support workers at $67,450 (BLS OEWS, May 2025), with payroll and timekeeping clerks at $54,600 inside it.

That comparison is between two different measures, not a pay gap. The two weight the same occupation group differently: the Census figure is the midpoint across the people who actually hold those jobs, so a group carrying a few very well paid occupations is pulled toward them, while the BLS figure is the midpoint across the 47 published occupation wages, which counts each of those occupations once whatever its headcount. Census also counts where people live and BLS counts where the jobs are, and the two cover different populations, Census the civilian employed population 16 and over, BLS wage-and-salary jobs only. Read the number against other cities, where the same definitional difference applies on both sides, rather than as a shortfall.

Published wages across this group in the metro run above what Louisville residents in it earn, which usually means employers here draw this talent from beyond the city line rather than from inside it.

What does a payroll and timekeeping clerk earn here?

Place of work

What employers pay

Annual wages paid to payroll and timekeeping clerks by employers in the Louisville/Jefferson County, KY-IN area. BLS OEWS, May 2025, SOC 43-3051.
25th percentile	$45,850
Median	$54,600
75th percentile	$65,120

Half of payroll and timekeeping clerks in this area earn between $45,850 and $65,120 (BLS OEWS, May 2025). A band set below $45,850 competes for the bottom quarter of the market. Occupation detail for SOC 43-3051 at O*NET OnLine.

Place of residence

What Louisville residents earn

$38,527

Median annual earnings of Louisville residents working in office and administrative support occupations, 36,343 people (Census ACS 5-year 2023, tables S2401 and B24011). An occupation group rather than this one role, and where people live rather than where they work, so it is not the same measurement as the wages beside it.

What does the role actually involve?

Core tasks

Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
Process and issue employee paychecks and statements of earnings and deductions.
Compute wages and deductions, and enter data into computers.
Process paperwork for new employees and enter employee information into the payroll system.
Prepare and balance period-end reports, and reconcile issued payrolls to bank statements.

Task statements for SOC 43-3051, O*NET OnLine 29.1.

Tools and technologies in demand

ADP Workforce Now, Kronos Workforce Timekeeper, Microsoft Excel, Microsoft Office software, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Oracle HRIS.

Flagged in demand or hot for SOC 43-3051 by O*NET OnLine 29.1. Useful as a screen, not as a checklist.

Is the talent actually in Louisville?

This is a job zone three: medium preparation needed occupation. Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree. O*NET OnLine, SOC 43-3051.

It does not require a degree, which widens the pool considerably. For context, 33.4% of Louisville adults hold one. Census ACS 5-year 2023, table S1501, residents of Louisville aged 25 and over.

The average Louisville commute runs 22.7 minutes, which is roughly how far your catchment reaches before candidates start saying no. 11.6% of Louisville workers already work from home, so a fully onsite requirement here is competing against that. Census ACS 5-year 2023, place-level commuting characteristics for Louisville.

How often do these jobs turn over?

In Jefferson County, administrative and support services employs 35,359 and turns over 17.2% a quarter, with 13,641 hires against 14,585 separations. Average earnings in that industry run $3,669 a month. Census LEHD Quarterly Workforce Indicators, 2024 Q1, NAICS 56.

That figure covers every occupation in the industry, not this role alone, so read it as the local churn rate rather than as a number about payroll and timekeeping clerks. It still tells you what you are hiring into: a high-churn market, where speed matters more than a perfect fit.

What does the search cost?

The fee is set by the seniority of the role, never by salary and never by location. Across all six tiers it runs $6,240 to $54,340 per search. A contingency firm hiring at this role's $54,600 median in the Louisville/Jefferson County, KY-IN area (BLS OEWS, May 2025) would bill roughly $10,920 to $16,380 on the first year salary alone.

One owner runs the search from market map to signed offer. Searches typically fill in 23 to 35 days, which is a typical window rather than a promise, and the replacement guarantee runs 45 days at 50% off.

Questions employers ask about hiring a payroll and timekeeping clerk in Louisville

What does it cost to hire a payroll and timekeeping clerk in Louisville?: Tier I to Tier VI, $6,240 to $54,340 per search, set by the seniority of the role and never by salary or location. A contingency firm billing 20 to 30% of this role's $54,600 median wage in the Louisville/Jefferson County, KY-IN area (BLS OEWS, May 2025) would charge roughly $10,920 to $16,380 on the first year salary alone.
What should an offer for a payroll and timekeeping clerk in Louisville look like?: Employers in the Louisville/Jefferson County, KY-IN area pay payroll and timekeeping clerks a median of $54,600, with the middle half of the market between $45,850 and $65,120 (BLS OEWS, May 2025). A band set below $45,850 competes for the bottom quarter of that market.
Do Louisville residents in office and administrative support work earn more than employers in the Louisville/Jefferson County, KY-IN area pay?: Louisville residents working in office and administrative support occupations earn a median of $38,527 (Census ACS 5-year 2023, tables S2401 and B24011), against $47,160 as the median of the 47 wages BLS publishes for that same occupation group in the Louisville/Jefferson County, KY-IN area (BLS OEWS, May 2025), a difference of 18%. Both figures cover the whole occupation group rather than this one role, and one counts where people live while the other counts where the jobs are, so the percentage is not a pay gap.
Is the talent for this role already in Louisville?: This is a job zone 3 occupation and does not require a degree, which widens the pool considerably. For context, 33.4% of Louisville adults hold a bachelor's degree or higher (Census ACS 5-year 2023, table S1501).

Price this search

Eight questions about the role. Your tier range appears on screen.

Hiring a payroll and timekeeping clerk somewhere else?

Same role, different market. The wage band moves with the metro.

Other office and administrative support roles in Louisville

Louisville is the largest of 2 Kentucky cities in this dataset.